Supervision Received and Exercised:

Reports directly to the Depot Board President, however may also receive direction from other Depot Board Members.  Exercises direction of volunteer docents and helpers in various capacities related to Depot activities.

Purpose:

To actively represent the Dayton Historical Depot Society in support of the Depot’s stated mission and values.  To perform and facilitate Depot tour activities and general and financial administration, collections management, and reporting functions.

Summary

Performs coordinating role for the museum activity, such as conducting tours, collection management, membership development, Museum Shop operation, facility custodial functions, general activity reporting and Board Member and Depot communication, administrative and financial recordkeeping.

Duties may include, but are not limited to, the following:

1. Represent the Depot and Dayton in a welcoming, helpful and warm manner to all visitors.

2. Assist visitors to locate and record information they may be seeking.

3. Solicit, increase and maintain membership and up-to-date membership listings in coordination with Board Membership Committee Chairperson.

4. Recruit volunteer docents and develop and maintain roster in coordination with Board Docent Chairperson. Supervise, train and evaluate assigned volunteers and docents.  Also conduct tours of Depot facilities.

5. Assure Museum Shop orderliness and cleanliness and merchandise mix and merchantability in coordination with Museum Shop Chairperson(s).

6. Develop and maintain knowledge of collection and collection policies and procedures, including cataloging system, receipt and rejection of offered artifact donations, and location of photographs and other collection objects.  Maintain up-to-date and usable system.

7. Maintain Depot environs in clean and orderly condition both through personal effort and through coordination of Docent and Board Member assistance. 

8. Acquire appropriate custodial and administrative supplies in accordance with budget controls.

9. Notify Board Members of meeting dates, times and locations.  Prepare Depot Manager report for presentation at Board Meetings.  Take minutes at Board Meetings and maintain appropriate files of these documents.

10. Write a weekly news article, about Depot visitor information and Depot events and activities.  Maintain a comprehensive and up-to-date scrapbook of Depot and Boldman House Museum events and activities.

11. Maintain telephone answering machine and communicate related telephone and other messages received to appropriate Board Members. Assure all Depot generated messages and correspondence are appropriately mailed and/or communicated in a timely manner.

12. Organize and document all financial records and activities, past and present event and exhibit records, family histories and general files and documents in a timely, orderly, efficient and accessible manner.

13. Develop and maintain  all Depot and Boldman House Museum financial records, in liaison with Depot Board Treasurer, including accounts payable and receivable, payroll and bank accounts.  Participate in budget process and monitor expenses.

14. Perform related duties, as assigned.

15. Serves as liaison between Depot and local retailers, local and regional retail associations and  business groups as their activities relate to general and specific activities of the Depot.

Experience and Training Guidelines:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.

Experience:

Two years of increasingly responsible administrative experience.  Working knowledge of computer applications.  Demonstrated ability to work as part of a team.  Excellent interpersonal skills, ability to set/adjust priorities, and  manage multiple tasks.  Team leadership and customer service and public relations skills.  Some relevant accounting and bookkeeping work experience.  Demonstrated detail-orientation, and trustworthiness  

Education Requirements:

High School Diploma or GED.  Some relevant accounting, ledger and/or bookkeeping coursework is desirable.

NOT PART OF JOB DESCRIPTION

       Starting pay is $10 per hour.  Range of 30 to 40 weekly hours throughout the year is anticipated.  Increases will be based on quarterly reviews and performance evaluations based on documented job description and rating levels attained.  If determined appropriate by Personnel Committee recommendation and approved by vote of the Board of Directors, pay adjustments will be effective on January 1 of the year following quarterly evaluations.  Ability to increase revenue will correlate to increases in pay.